Administrative Assistant-Inclusion and Disabilities

Administrative Assistant, Inclusion and Disabilities

Job Details
Job LocationCC – Margery Reed – Denver, CO
Position TypePart Time
Education Level2 Year Degree
Salary Range$18.50 – $20.72 Hourly
Travel PercentageUp to 25%
Job ShiftDay
Description
Administration Assistant, Inclusions and Disabilities

This position is eligible for a $500.00 sign-on bonus after 90 days of employment.

OUR PURPOSE

Catholic Charities of the Archdiocese of Denver has been serving northern Colorado since 1927.  We serve tens of thousands of people each year in seven ministries: Marisol Services (for women), Early Childhood Education, Shelter Services, Catholic Charities Housing, St. Raphael Counseling, Family, Kinship, and Senior Services, and Parish & Community Services.

Our employees are crucial to our success in achieving our Mission of extending the healing ministry of Jesus Christ to the poor and those in need.  Catholic Charities provides a work environment where self-motivated and mission-driven individuals are recognized and rewarded.  We accomplish this through:

Employer-sponsored training
Culture of Trauma-Informed Care
Generous compensation and benefits package.
Catholic Charities is an Equal Opportunity Employer. We are committed to welcoming applicants and program participants of all faiths, as well as an inclusive and welcoming environment for staff, volunteers, and program participants. Candidates who bring diversity to our team are encouraged to apply.

PURPOSE OF POSITION

Provides administrative support in the daily operations of the ECE Division. Provides administrative assistance and support to the ECE Leadership Team.

Administration Assistant, Inclusions and Disabilities at Catholic Charities:

Promptly and professionally answers all incoming calls and makes appropriate connections.  Takes and relays messages as necessary.
Works with all sites and programs on IEP and IFSP referral processes.
Uploads necessary data into ChildPlus Data Management System.
Assures compliance with all Catholic Charities policies and procedures, State of Colorado Licensing Regulations, and Head Start Performance Standards.
Works on assignments that are moderately complex in nature where judgment and analysis are required in resolving problems and making recommendations.  Ensures that all details of a task are completed thoroughly.
Provides general support to the ECE Division Team through tasks such as scheduling meetings, drafting correspondence, taking minutes, and preparing reports.
Creates and maintains departmental spreadsheets and records primarily through data entry into the database(s).
Files all forms, reports, and documentation timely and in the appropriate place.
Establishes and maintains a system to track inventory.
Greets all clients, visitors, and staff in a cordial and professional manner.  Maintains a helpful, welcoming atmosphere.
Answers basic questions about the agency and our services, directions, and other information.
Maintains records and files as assigned.
Supports promotes, and adheres to Catholic Charities’ vision, mission, values, and Code of Ethics.
Reflects Catholic Charities’ commitment to treating all persons with dignity and respect.
Uses creativity and innovation in program development and service delivery.
Maintains confidentiality of client and agency information.
Regular and predictable attendance.

Qualifications
Understands and demonstrates a thorough working knowledge of Microsoft Word, EXCEL, and Publisher.  Willing and able to assist other program staff in these skills when needed.
Ability to remain calm and to calm others in an emergency, stressful, and/or confrontational situation.
Knowledge of the service population’s cultural and socioeconomic characteristics and the appropriate techniques and practices for the client population.
Ability to interact effectively as a team member and independently with Agency staff and with a diverse client base
Working knowledge of general office equipment including but not limited to computer, phone, fax, copier, scanner, etc.

EDUCATION and/or EXPERIENCE

Associate Degree from an accredited college or university; and one to two years related administrative support experience and/or training; or equivalent combination of education and experience.

Salary: Starting at $18.50/hour with increases commensurate with experience & education.

Schedule: Dependent on location, the Center is open 7:30 am-5:30 pm, Monday through Friday.

Training: We provide a robust training curriculum that will support our employees throughout their careers.  Training provided within the first year of employment includes De-escalation & Safety; Public Speaking; Mental Health First Aid; Substance Abuse & Mental Health; Human Trafficking; Trauma Informed Care; and many more.

Benefits: In addition to being part of a higher purpose while working in a challenging yet rewarding environment, eligible Catholic Charities employees receive a generous benefits package, including:

Extensive Paid Time Off, including 15 Paid Holidays annually (4 weeks accrual for new employees – increasing yearly) promoting work-life balance.
403b Retirement Plan with Agency contribution of 4% & match up to 2% of annual compensation.
Choice of 3 PPO Medical Plans (90% of employee’s and 75% of dependent’s premiums is paid by Agency), Dental, & Vision starting the 1st day of the month following the start date for full-time employees.
May be eligible for Public Service Loan Forgiveness through Federal Student Loans and many more benefits.
**Part-time employees (20-29 hours per week) also receive paid annual leave, company-paid holidays, and a 403b retirement plan with agency contribution and match.

ARE YOU READY TO JOIN OUR TEAM?  If you are ready to make answer the call and make a difference, please submit your application online at ccdenver.org/careers.  We look forward to meeting you!

We conduct background checks as part of our hiring process.

Drug-Free Workplace.

We believe every employee has the right to work in an environment that is free from all forms of unlawful discrimination. Consistent with applicable laws, Catholic Charities makes all decisions involving any aspect of the employment relationship without regard to race, color, religion, age, gender, sexual orientation, marital status, national origin, citizenship, the presence of any physical or mental disability of someone otherwise qualified, veteran status, genetic information, or any other status or characteristic protected by local, state, or federal law, other than those positions which are deemed ministerial in nature. Discrimination and/or harassment based on any of those factors are inconsistent with our philosophy of doing business and will not be tolerated. This policy of non-discrimination applies to all aspects of application procedures, hiring, advancement, transfers, reductions in force, discharge, compensation, training, or other terms, conditions, and privileges of employment.

EEO/AA